In any healthcare facility of Stanford, physicians, nurses, surgeons, etc. have a very restless schedule. In such a workload, a fantastic amount of paperwork adds icing on their cake. To resolve the dilemma of handling paperwork, the use of Medical Transcription comes into the picture. It’s a service of converting or translating the sound file into textual format. It is majorly performed to save time and simplify the hectic schedule of practitionersso that a growing number of time could be given to patients. The individual who converts the sound file into text is called a medical transcriptionist. They are either workers of the healthcare facility or are employees of a transcription service in contract with the hospital or clinic.
The work of a transcriptionist is to listen, comprehend and type the details based on the information supplied by the practitioner. This content is kept by the medical facility under its supervision so that it could be retrieved anytime according to the requirement. This text may contain clinical reports, treatment analysis, diagnosis results, etc. and may prove to be of utmost importance for further procedures.
The transcriptionist must be well acquainted with medical conditions because, in this undertaking, the accuracy plays a significant role. The MT in Stanford CA must be able to clearly listen, edit and change the speech to a well-formatted text file that has to follow all the laws and rules under patient confidentiality. The text document can be held in a printed form except to maintain such a large number of records for each and every patient as hardcopy is a difficult task too. So, many health care facilities prefer medical reports in digital format for the ease of maintaining them.
The transcriptionist faces challenges when he or she must come across the speech files that are not easily understandable or when the words spoken aren’t clear or when the accent is foreign to the individual or when the voice modulation over Dictaphone isn’t up to the mark. To rectify such situations, the transcribers bookmark such phrases for additional clarification and it is their duty to crosscheck and confirm what couldn’t be heard. Any sort of instinct or gut feeling or suspect is never permitted in this profession.
Nowadays, many software and applications to convert speech to text are easily available for the exact same purpose. They are exclusively used to make medical reports but the authenticity of the results of electronic devices can not be completely acknowledged. The need for MTs might get reduced with the introduction of such software but it hasn’t completely vanished yet and will never be. For a task, such critical, full dependence on technology is not reliable and MTs are required to keep your eye on that.
Medical Transcription Outsourcing and Risk Management in Stanford
Medical Transcription is an important pillar of the development of the healthcare industry. The need to publish the burden from the physician’s shoulders and to provide a dependable way to execute his task to have a record of patients’ medical reports, medical transcription is required. In this process, doctors or surgeons dictate the reports or information regarding the patient they are dealing with more than a Dictaphone and provide these recordings to a transcriptionist. This individual then processes the recordings, understands it and converts the data into text format to be used for future references. This person might be an employee from the hospital or could be an employee from another firm outsourcing this facility into the healthcare provider. There are many advantages of outsourcing medical transcription work in Stanford CA, let’s take a look at them.
- Availability to off-shore locations – Since the demand for a fantastic transcriptionist is high, outsourcing fulfils this higher demand by providing the services remotely and to off-shore locations too. In this manner, health care providers can access the services by being inaccessible areas too. Therefore, outsourcing eradicates the drawback of off-shore locations.
- Experience and Skill– Let’s consider a firm that is especially running to supply services of medical transcription of healthcare facilities. Their main motive would be to attain success by giving the best possible workers to the individual doctors. Thus, it’s nothing wrong in considering that medical transcription outsourcing provides a chance to acquire trained and skilled persons for the purpose.
Cost Reduction- The hired individuals in Stanford use assets of the company, where they come from. So, there is a considerable reduction in cost to healthcare companies since the infrastructure, software, and other assets are not shared with them. They use their own resources at the expanse of their price and thereby reducing overall expenses of the medical firm.
- Reduction in Training time– There is a substantial reduction in training time and cost by selecting the option of outsourcing since now the task would be limited to just hiring and assigning the work by providing the audio files. To train the individuals isn’t the job of healthcare providers.
- Confidentiality Assurance– Since the clinical reports are to be kept confidential, so the company agrees to some rules and regulations with the medical company and its workers are certain to work in that professional domain only. Moreover, the text and speech files shared are password protected which is only available to a few authorized officials. That’s the way they assure confidentiality to their work.
- Responsible work– The hired transcriptionists are professional individuals having one domain knowledge regarding their work. Consequently, they tend to provide timely work with the responsibility of their own company to offer accurate and disciplined outcomes.
Characteristics of a Good Medical Transcriptionist in California
In the present era, the demand for medical transcriptionists has increased manifold. It’s a profession on the upswing and does not necessarily need an on-site work culture. It can be carried out remotely also provided you understand the value of being part of the medical field and have a specific set of qualities to be a fantastic transcriptionist. It is a job that requires great focus and a keen acquaintance with medical conditions. Here is a list of qualities that a person must have to be a excellent medical transcriptionist in Stanford –
Medical Knowledge– Having good knowledge of medical terms and being familiar with them is a broadly crucial step towards being a transcriptionist. The crucial part is to listen what is being recorded and to listen it correctly, one must have a background or an idea of the words being heard so that they are analysed and typed correctly.
Typing Speed and Accuracy– After having an idea of what’s being said, the person needs to type the content as quickly as possible. Moreover, fast typing along with great accuracy can also be expected from a transcriptionist. It’s preferred that the typing speed must synchronize with the sound speed. Although, the speed of audio can be manipulated but whatever the speed is selected, typing much be in sync with that.
Good Grammar and Vocabulary– A good command over grammar and vocabulary is also required because the job is to maintain an official report for the hospital which may be used for further legal works also, so, the individual should be comfortable in framing writeable sentences from the sound file in formal language.
Good Listening Skills– How good transcriptionist would a person be if he or she is not a great listener? Entire work is based on listening, processing and then typing the material, therefore, it’s a must for a person to have a careful mix of listening and composing the same.
Ability to Maintain Confidentiality– A fantastic transcriptionist is considered if he/she is able to maintain confidentiality of the work done because the audio files contain personal stuff about the treatment, diagnosis, progress and other clinical details about the individual under the governance of healthcare facility, so, the person must adhere to the laws and rules of the facility.
Value for Time– Time, again, is the most important factor since due to time factor only, the tradition of transcription came into the picture. Had time been there, the job of earning medical reports would be done by the professionals themselves. So, transcriptionists must understand the value of time and deliver the complete report in the most suitable time.
Responsibility– Since the task to translate audio into text governs the medical reports of the patient involved, the task has to be accomplished with great responsibility as any error brought on by lack of attention or listening skills may hamper the overall treatment process of the patient. So, the transcriptionist must understand the importance of his/her task and work responsibly in Stanford CA 94305.
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